{"id":377,"date":"2026-08-11T09:00:00","date_gmt":"2026-08-11T09:00:00","guid":{"rendered":"https:\/\/ipglobalguard.com\/copyright-assignment-agreement-checklist\/"},"modified":"2026-08-11T09:00:00","modified_gmt":"2026-08-11T09:00:00","slug":"copyright-assignment-agreement-checklist","status":"publish","type":"post","link":"https:\/\/ipglobalguard.com\/en\/blog\/copyright-assignment-agreement-checklist\/","title":{"rendered":"Copyright assignment agreements with freelancers: a cross-border checklist"},"content":{"rendered":"<p>Paying a freelancer or an agency does not make you the owner of what they create. In Spain, every copyright assignment must be in writing and only covers the rights, modes of exploitation, term and territory it actually states; Mexico and Brazil apply similar rules, each with its own twist. A well-drafted copyright assignment agreement is therefore the only reliable way to own logos, photos, copy, code and campaigns. This checklist is for marketing, legal and procurement teams commissioning creative work across Europe and Latin America.<\/p>\n<h2>Key takeaways<\/h2>\n<ul>\n<li>Spain requires every assignment to be formalised in writing (art. 45 TRLPI) and reads silent contracts narrowly: five years and the country of signature.<\/li>\n<li>Mexico makes transfers without a written contract null and caps them at five years unless agreed otherwise; Brazil also requires writing and limits silent contracts to five years and one country.<\/li>\n<li>Moral rights cannot be assigned in any of the three countries; the contract has to manage them, not transfer them.<\/li>\n<li><strong>An exclusive assignment is what gives you standing to sue<\/strong>; a non-exclusive licence generally does not.<\/li>\n<li>Choosing the governing law helps, but it does not remove the mandatory copyright rules of each country where you use the work.<\/li>\n<\/ul>\n<h2>Why paying the invoice is not enough<\/h2>\n<p>Under Spain&#8217;s Consolidated Intellectual Property Law (<a href=\"https:\/\/www.boe.es\/buscar\/act.php?id=BOE-A-1996-8930\" target=\"_blank\" rel=\"noopener\">TRLPI<\/a>), copyright belongs to the natural person who creates the work. There is a presumption in favour of employers for works created by employees (art. 51), but none for freelancers, studios or agencies. Without a written assignment, the client usually has, at most, the use that can be inferred from the contract as indispensable to its purpose (art. 43.2).<\/p>\n<p>Mexico&#8217;s Federal Copyright Law (<a href=\"https:\/\/www.diputados.gob.mx\/LeyesBiblio\/pdf\/LFDA.pdf\" target=\"_blank\" rel=\"noopener\">LFDA<\/a>) is more generous to the commissioning party, which holds the economic rights unless agreed otherwise (art. 83), but it requires contract terms to be clear and precise and resolves doubts in favour of the author (art. 83 bis). Brazil&#8217;s Copyright Law (<a href=\"https:\/\/www.planalto.gov.br\/ccivil_03\/leis\/l9610.htm\" target=\"_blank\" rel=\"noopener\">Law 9,610\/1998<\/a>) states that copyright contracts are interpreted restrictively (art. 4). In all three, a vague purchase order is a weak title.<\/p>\n<h2>What the law fills in when the contract is silent<\/h2>\n<p>These default rules apply when a contract omits a point. They are the main reason to spell everything out.<\/p>\n<table>\n<thead>\n<tr>\n<th>Point<\/th>\n<th>Spain (TRLPI)<\/th>\n<th>Mexico (LFDA)<\/th>\n<th>Brazil (Law 9,610)<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Form<\/td>\n<td>In writing (art. 45); if not, the author may terminate after formal notice<\/td>\n<td>In writing, or null (art. 30)<\/td>\n<td>In writing (art. 50); total and definitive transfer only by written contract (art. 49)<\/td>\n<\/tr>\n<tr>\n<td>No term stated<\/td>\n<td>Five years (art. 43.2)<\/td>\n<td>Five years; more than 15 only exceptionally (art. 33)<\/td>\n<td>Five years maximum without a written term (art. 49)<\/td>\n<\/tr>\n<tr>\n<td>No territory stated<\/td>\n<td>Country where the assignment is made (art. 43.2)<\/td>\n<td>No specific rule; state it expressly<\/td>\n<td>Country where the contract is signed (art. 49)<\/td>\n<\/tr>\n<tr>\n<td>Modes of exploitation<\/td>\n<td>Only those expressly stated, or those indispensable to the contract&#8217;s purpose (art. 43)<\/td>\n<td>Terms must be clear and precise (art. 83 bis)<\/td>\n<td>Only existing modes; restrictive reading (art. 49)<\/td>\n<\/tr>\n<tr>\n<td>Future works<\/td>\n<td>Assignment of all future works is void (art. 43.3)<\/td>\n<td>Only specified future works (art. 34)<\/td>\n<td>Five years maximum (art. 51)<\/td>\n<\/tr>\n<tr>\n<td>Payment<\/td>\n<td>Proportional share, lump sum only in listed cases (art. 46)<\/td>\n<td>Proportional share or fixed fee; non-waivable (art. 31)<\/td>\n<td>Assignment presumed to be for payment (art. 50)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2>The copyright assignment agreement checklist<\/h2>\n<p>For each freelancer, studio or agency contract, check that it covers these points:<\/p>\n<ol>\n<li><strong>The works.<\/strong> Identify the deliverables and include drafts, source files, layered files, code repositories and unused alternatives if you want them.<\/li>\n<li><strong>Assignment or licence.<\/strong> Say whether rights are assigned or licensed, and whether exclusively. In Spain an exclusive assignee may sue infringers in its own name (art. 48), while a non-exclusive assignee cannot transfer its right (art. 50).<\/li>\n<li><strong>Rights and modes.<\/strong> List reproduction, distribution, public communication (including online making available) and transformation, and the media you need: web, social, print, packaging, broadcast, apps.<\/li>\n<li><strong>Territory and term.<\/strong> State them expressly, for example worldwide and for the full legal term where the law allows it. In Mexico, justify any term over 15 years (art. 33 LFDA).<\/li>\n<li><strong>Price.<\/strong> Set the remuneration and why a lump sum is appropriate. In Spain the author may seek revision if the fee becomes manifestly disproportionate to later revenues (art. 47 TRLPI), except for software.<\/li>\n<li><strong>Moral rights.<\/strong> Moral rights are inalienable in Spain (art. 14 TRLPI), Mexico (art. 19 LFDA) and Brazil (art. 27). Agree how the author will be credited and record consent to foreseeable adaptations.<\/li>\n<li><strong>The agency&#8217;s chain.<\/strong> Require the agency to hold written assignments from its staff, freelancers, photographers and models, and to produce them on request.<\/li>\n<li><strong>Third-party material.<\/strong> Warranties covering stock images, fonts, music, open source components and AI-generated elements, with an indemnity.<\/li>\n<li><strong>Use it or lose it.<\/strong> In Spain an author who granted exclusive rights may, after five years, terminate or end exclusivity if the work is not being exploited (art. 48 bis), except for collective works, works of joint authorship and software.<\/li>\n<li><strong>Formalities.<\/strong> A further-assurances clause for registrations; in Mexico, transfers must be recorded with the Public Copyright Register to have effect against third parties (art. 32 LFDA).<\/li>\n<li><strong>Law and forum.<\/strong> Choose governing law and jurisdiction expressly (see below).<\/li>\n<\/ol>\n<h2>Which law governs a cross-border assignment?<\/h2>\n<p>In the EU, the Rome I Regulation lets the parties choose the law governing the contract (<a href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2008\/593\/oj\" target=\"_blank\" rel=\"noopener\">Regulation (EC) No 593\/2008<\/a>, art. 3). Without a choice, a contract for services is governed by the law of the country where the service provider has its habitual residence (art. 4(1)(b)). A Spanish company that hires a designer in Mexico without a clause may therefore find the contract governed by Mexican law.<\/p>\n<p>A choice of law has limits. Where all other elements are located in another country, that country&#8217;s mandatory rules still apply (art. 3(3)), and mandatory copyright rules, such as the inalienability of moral rights in Spain, Mexico and Brazil, do not disappear because a contract chooses another law. In practice, our recommendation is to draft to the strictest standard involved: a signed written document, an itemised list of modes, express territory and term, and registration where a country requires it.<\/p>\n<h2>What this means for your business<\/h2>\n<ul>\n<li>Audit existing supplier contracts for your key assets (brand, website, product photos, software) and fix gaps before a launch, a funding round or a sale.<\/li>\n<li>Use one master assignment template with country riders for Spain, Mexico, Brazil and the other markets where you commission work.<\/li>\n<li>Collect the signed assignment with the deliverables, not months later when the freelancer is no longer reachable.<\/li>\n<li>Keep the chain of documents together: brief, invoices, assignments and the agency&#8217;s back-to-back contracts.<\/li>\n<\/ul>\n<p>If you commission creative or technical work in several countries, our team for <a href=\"https:\/\/ipglobalguard.com\/en\/services\/copyright-digital-works\/\">copyright ownership and assignment of digital works<\/a> can review your templates and align them with each law.<\/p>\n<h2>Where companies get assignments wrong<\/h2>\n<ul>\n<li><strong>Relying on the invoice or an email.<\/strong> In Spain and Brazil the assignment must be written; in Mexico an unwritten transfer is null.<\/li>\n<li>Copying a US &#8220;work made for hire&#8221; clause. Labels do not change who the author is under Spanish, Mexican or Brazilian law; the clause should also operate as an express assignment.<\/li>\n<li>Listing &#8220;all rights&#8221; without modes or territory. All three laws read silent or vague clauses in the author&#8217;s favour.<\/li>\n<li>Forgetting the agency&#8217;s own suppliers. If the agency never acquired rights from its photographer, it cannot assign them to you.<\/li>\n<li>Signing a non-exclusive licence when you need to enforce. In Spain the law gives standing of its own to sue to the exclusive assignee (art. 48); our <a href=\"https:\/\/ipglobalguard.com\/en\/services\/legal-ip\/\">IP licensing, assignment and enforcement team<\/a> checks that before a claim is filed.<\/li>\n<\/ul>\n<h2>Frequently asked questions<\/h2>\n<h3>Does a copyright assignment have to be in writing?<\/h3>\n<p>Yes in the three main corridor jurisdictions covered here. Article 45 of Spain&#8217;s TRLPI requires every assignment to be formalised in writing, article 30 of Mexico&#8217;s LFDA makes unwritten transfers null and void, and article 50 of Brazil&#8217;s Law 9,610 requires assignments to be in writing. A signed document listing works, rights, modes, territory and term is the safest standard.<\/p>\n<h3>What happens if the contract does not say how long the assignment lasts?<\/h3>\n<p>In Spain the assignment is limited to five years and to the country where it was made (art. 43.2 TRLPI). In Mexico a transfer without an express term is deemed to last five years (art. 33 LFDA), and in Brazil the maximum without a written term is five years (art. 49). State the term expressly to avoid those defaults.<\/p>\n<h3>Can a freelancer assign their moral rights?<\/h3>\n<p>No. Moral rights, such as being credited and objecting to distortions that harm the author&#8217;s reputation, are inalienable in Spain, Mexico and Brazil. The contract cannot transfer them, but it can record how the author will be credited and the adaptations the author consents to, which reduces the risk of later objections.<\/p>\n<h3>Can IP Global Guard draft our assignment templates for several countries?<\/h3>\n<p>Yes. We draft and review master assignment agreements and country riders for Spain, other EU states, Mexico, Brazil and the rest of the corridor, check agencies&#8217; chains of title and coordinate qualified local correspondents for registrations, such as recording transfers with Mexico&#8217;s Public Copyright Register. You work with one team for every market.<\/p>\n<h2>How IP Global Guard secures your title to creative work<\/h2>\n<p>Most ownership disputes over logos, photos or code begin with a contract that seemed good enough when the work was delivered. IP Global Guard, the intellectual property services line of META Channel Corporation Limited, drafts assignments, licences and chain-of-title reviews for companies operating in more than 25 jurisdictions across Europe, Latin America and Africa, with one point of contact and one billing relationship; see our <a href=\"https:\/\/ipglobalguard.com\/en\/coverage\/\">coverage in the corridor<\/a>.<\/p>\n<p>Send us your current freelancer or agency template and the countries where you commission work. We will mark the gaps against each law and propose a master agreement with country riders. <a href=\"https:\/\/ipglobalguard.com\/en\/contact\/\">Ask our team for a contract review<\/a>.<\/p>\n<p><em>This article is general information, not legal advice, and does not replace an assessment of your specific contracts.<\/em><\/p>\n<h2>Sources<\/h2>\n<ul>\n<li><a href=\"https:\/\/www.boe.es\/buscar\/act.php?id=BOE-A-1996-8930\" target=\"_blank\" rel=\"noopener\">BOE, Royal Legislative Decree 1\/1996, Consolidated Intellectual Property Law, arts. 14, 43-51 (consolidated text, last update 30 March 2022)<\/a><\/li>\n<li><a href=\"https:\/\/www.diputados.gob.mx\/LeyesBiblio\/pdf\/LFDA.pdf\" target=\"_blank\" rel=\"noopener\">Chamber of Deputies of Mexico, Federal Copyright Law, arts. 19, 30-34 and 83-83 bis (last amended 14 May 2026)<\/a><\/li>\n<li><a href=\"https:\/\/www.planalto.gov.br\/ccivil_03\/leis\/l9610.htm\" target=\"_blank\" rel=\"noopener\">Presidency of Brazil, Law No. 9,610 of 19 February 1998 on copyright, arts. 4, 27 and 49-51<\/a><\/li>\n<li><a href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2008\/593\/oj\" target=\"_blank\" rel=\"noopener\">Regulation (EC) No 593\/2008 on the law applicable to contractual obligations (Rome I), arts. 3 and 4 (17 June 2008)<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Paying a freelancer does not make you the owner. The clauses every copyright assignment needs in Spain, Mexico and Brazil, and how to choose the governing law.<\/p>\n","protected":false},"author":1,"featured_media":1021,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"wds_primary_category":0,"footnotes":""},"categories":[32],"tags":[48,42,46,44],"class_list":["post-377","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-copyright-digital-works","tag-brazil","tag-licensing","tag-mexico","tag-spain"],"_links":{"self":[{"href":"https:\/\/ipglobalguard.com\/en\/wp-json\/wp\/v2\/posts\/377","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/ipglobalguard.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/ipglobalguard.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/ipglobalguard.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/ipglobalguard.com\/en\/wp-json\/wp\/v2\/comments?post=377"}],"version-history":[{"count":0,"href":"https:\/\/ipglobalguard.com\/en\/wp-json\/wp\/v2\/posts\/377\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/ipglobalguard.com\/en\/wp-json\/wp\/v2\/media\/1021"}],"wp:attachment":[{"href":"https:\/\/ipglobalguard.com\/en\/wp-json\/wp\/v2\/media?parent=377"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/ipglobalguard.com\/en\/wp-json\/wp\/v2\/categories?post=377"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/ipglobalguard.com\/en\/wp-json\/wp\/v2\/tags?post=377"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}